Legal practice management for law firms
LegalOSby HAYKALI
LegalOS is a legal practice management and operations platform built by HAYKALI for law firms. Cases, clients, hearings, deadlines, documents, billing and team permissions sit in one workspace, with an Arabic-first interface designed for firms in Saudi Arabia and the GCC. It manages how a firm works; it does not give legal advice.
Available now, with a demo on request. What is shown here is a concept interface with sample data, not a product screenshot; the demo shows the product itself. Details on this page are being confirmed with the product team.
What using it looks like
The views this product is organised around, built from its model. Sample data, not a product screenshot.
- Overview
- Cases
- Hearings
- Clients
- Documents
- Billing
- Open cases
- 4
- Hearings this week
- 3
- Overdue tasks
- 1
- Outstanding
- SAR 10,000
Today
- 10:30Commercial dispute C-1042Hearing · Layla M.
- 14:00Client meeting, Meridian ClinicsAppointment · Aisha K.
Tomorrow
- Before 17:00Response submission C-1042Deadline · Omar S.
- 09:00Labour case C-1037Hearing · Layla M.
In 3 days
- —Client documents, Sahra FarmsRequest · Aisha K.
- 11:00Contract dispute C-1039Hearing · Omar S.
The responsible lawyer and the firm are reminded before each date.
Your firm should not run across five different tools.
Most firms already have the process. What they do not have is one place where the process lives, so the same case is spread across the tools people happen to open.
- Chat groups
- Spreadsheets
- Personal calendars
- Shared folders
One operational system
LegalOS holds the case, the dates, the documents and the fees as one connected record.
The operational problem
What usually goes wrong before a system like this exists.
- 01
The firm runs across five tools at once
Cases live in a chat group, dates in a personal calendar, documents in folders, fees in a spreadsheet. Nothing agrees, and nobody owns the whole picture.
- 02
Hearings and deadlines depend on memory
A date moves in a chat thread and never reaches the calendar, so the reminder that matters is the one nobody set.
- 03
Responsibility is unclear
Who is preparing the response, who is answering the client, who is chasing the invoice: all of it is agreed verbally and remembered differently.
- 04
Clients ask for updates the firm has to assemble
Every status request costs a lawyer time, because the answer has to be gathered from several places before it can be given.
- 05
Management sees cases, not the firm
Workload, upcoming hearings, overdue work and receivables can only be seen by asking people, one at a time.
What the system is organised around
The areas of the operation it covers.
Case management
Every case with its parties, responsible lawyer, status, hearings, deadlines, documents and activity in one record.
Client management
One client record holding their cases, documents, communication and financial history.
Hearings and calendar
Hearings, appointments and legal dates in one operational calendar the whole firm shares.
Deadlines and reminders
Deadlines attached to the case, with the responsible team reminded before the date rather than after it.
Task management
Legal and operational tasks assigned to a person with a due date, so responsibility is written down.
Document management
Case and client documents organised in one place, each one tied to the matter it belongs to.
Billing and payments
Agreed fees, invoices, collections and outstanding balances, read from the case record.
Team and permissions
Control of who can see or change cases, documents and financial information, role by role.
Client portal
A simple, controlled view where a client sees the updates, hearings, documents and invoices the firm publishes.
Reporting
Cases, workload, hearings, deadlines and receivables in one view for the people running the firm.
Notifications
In-app and email notifications, with a messaging architecture designed for WhatsApp delivery.
Audit trail
A record of the important activity and changes inside the system, and who made them.
The work a case moves through
Every firm runs some version of this sequence. LegalOS is organised so each stage hands a complete record to the next, instead of starting again in another tool.
- 01
Client
The client and the relationship behind the case.
- 02
Case
Parties, responsible lawyer, status and scope.
- 03
Hearing
Dates in one calendar the firm shares.
- 04
Deadline
What must be filed, by whom, before when.
- 05
Documents
Filed against the case, with access controlled.
- 06
Billing
Fees, invoices and what is still outstanding.
- 07
Archive
The closed case, still readable and searchable.
The right information, for the right people.
Access is set by role, and can be narrowed per case. A firm decides what each person sees before anyone opens a file.
- Managing partner
- The whole firm: cases, workload, hearings and receivables.
- Partner
- Their practice: cases, teams and the fees attached to them.
- Lawyer
- The cases they carry, with the documents and tasks on them.
- Legal assistant
- Assigned tasks, documents and calendar work.
- Finance
- Fees, invoices and collections, without case working files.
- Operations
- Calendar, tasks and administration across the firm.
Built for how legal teams work here.
LegalOS is designed for firms in Saudi Arabia first, and for the GCC around it. That shows in the interface, not in a flag.
Arabic-first, fully right to left
The Arabic interface is the primary one: layout, tables, forms and documents are built right to left, not mirrored as an afterthought.
English alongside it
Firms working in both languages switch interface language per person, on the same records.
Hijri and Gregorian dates
Dates are presented in both calendars, so a hearing reads the way the firm and the client each expect.
SAR and GCC currencies
Fees and invoices in Saudi riyals, with the other GCC currencies supported by the same billing model.
Firm timezone and working week
Reminders and calendars follow the firm's timezone and its working week rather than a default elsewhere.
Professional Arabic legal vocabulary
The wording is written for legal practice in the region, not translated from an English product.
Control over who sees what.
Legal work is confidential, so access and record-keeping are part of the product rather than a setting bolted on later.
Role-based access
Permissions by role, narrowed per case where a matter needs it.
Two-factor authentication
A second factor on sign-in for accounts that hold client information.
Audit trail
Important activity and changes are recorded with the person who made them.
Private document storage
Documents are held against the case, reachable only by the people the firm allows.
Encrypted storage and transport
Data is encrypted in transit and at rest in the platform's storage architecture.
Backups
Regular backups of firm data, with restoration tested.
LegalOS holds no security certification claims on this page. Any certification will be stated here only once it has been obtained.
Built for
- Managing partners
- Partners and senior lawyers
- Lawyers carrying a caseload
- Legal assistants and paralegals
- Finance and collections staff
- Firm operations managers
Questions firms ask
What is LegalOS?
LegalOS is a legal practice management and operations platform developed by HAYKALI. It holds a firm's cases, clients, hearings, deadlines, documents, tasks and billing in one workspace. It is software for running a practice; it does not provide legal advice.
Who is LegalOS for?
Law firms and legal practices: boutique firms, growing legal teams, managing partners and the operations and finance people who keep a firm running.
Does LegalOS support Arabic?
Yes. Arabic is the primary interface language and the product is built right to left, with English available for firms that work in both languages.
Can LegalOS manage hearings and deadlines?
Yes. Hearings, appointments and deadlines sit in one calendar against the case, with the responsible lawyer and the firm reminded before the date. The firm remains responsible for the legal dates themselves.
Can clients see their cases?
Through the client portal, clients see only what the firm publishes: case status, the next hearing, documents requested from them and their invoices. Internal notes and working files stay inside the firm.
Does LegalOS handle billing?
It tracks agreed fees, invoices, collections and outstanding balances against each case. It is not accounting software and makes no accounting certification claims.
Can different team members have different permissions?
Yes. Access is set by role and can be narrowed per case, so finance, assistants, lawyers and partners each see the part of the firm they work in.
Is LegalOS only for Saudi Arabia?
It is designed for Saudi firms first, with the GCC in mind: Arabic-first, Hijri and Gregorian dates, SAR and other GCC currencies, and firm timezone configuration.
Where does LegalOS stand today?
LegalOS is available. The screens on this page are concept interfaces with sample data, not product screenshots. A demo walks through the product itself and where it fits your firm.
Request a demo
See LegalOS in your firm's workflow.
Request a demo and we will walk through how LegalOS would fit the way your firm already works. Tell us the size of the team and the part that is breaking.
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